Career Opportunities

Reporting to the Chief Executive Officer (CEO), the Executive Assistant acts as the face of organization when clients are contacting the organization or CEO and will play a crucial role in ensuring the smooth operation of the Interchange Management Team. The Executive Assistant will provide high-level administrative support, manage complex schedules, coordinate meetings, handle confidential information, and act as a liaison between the CEO and various departments in the organization. As a proactive, highly organized individual, your exceptional communication skills will support a team of employees and contractors whose focus is on environmental responsibility and sustainability.

Key Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders. Screen and prioritize emails, phone calls, and other correspondence.
• Prepare agendas, attend meetings, take minutes, and follow up on action items to ensure timely completion.
• Assist in the planning and execution of special projects, including research, data analysis, and report preparation.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Organize and maintain confidential files, documents, and records.
• Prepare presentations, reports, and other documents as needed.
• Assist in organizing company events, conferences, and team-building activities.
• Act as a liaison between the CEO and other executives, staff members, contractors and external partners. Foster positive relationships and ensure effective communication.
• Complete data entry and manage cheque deposits for accounting/finance team.
• Manage multiple tasks and projects simultaneously, ensuring deadlines are met with high accuracy and efficiency.
• Oversee office supplies and equipment maintenance. Ensure the overall office is maintained and runs smoothly and efficiently.
• Manage business relationships, vendors and projects as needed.

Qualifications

• Post-secondary degree or diploma in Business Administration or a related field.
• Minimum 3 years’ experience in an executive assistant, or senior administrative assistant role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Office 365 (SharePoint, Teams, Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Experience with project management tools and software is an advantage.

Personal Attributes

• Proactive: Anticipates needs and takes initiative to address them.
• Detail-Oriented: Pays close attention to detail and ensures accuracy in all tasks.
• Flexible: Adapts to changing priorities and handles multiple tasks efficiently.
• Professional: Maintains a high level of professionalism and decorum in all interactions.
• Committed: Shares a passion for environmental sustainability and aligns with the company’s mission and values.

Salary and Benefits

• Salary: $80,000-$95,000 depending on experience
• Three weeks’ vacation
• Chamber benefits (extended health and dental coverage)
• Flexible schedule
• Beautiful office location in Downtown Victoria
• Parking, bus pass and/or bike storage provided

How to apply:

If this job sounds exciting to you, please click the APPLY HERE link below and submit a resume that clearly outlines how your skills and experience meet the requirements of this role.

This position will remain open until it is filled. We thank all applicants; however, only those selected for further consideration will be contacted.

We have an exciting opportunity for a dynamic and results-driven Operations Manager to join our team.

The Operations Manager will be responsible for ensuring the efficient functioning of all Interchange Recycling operational processes while implementing activities that enhance productivity and operational excellence all through a lens of environmental responsibility and sustainability. With oversight of the collector and processor program, provide ongoing reviews and manage relationships for claim payments currently in the range of $14M annually.

Are you an operationally focused and motivated leader that is strategic and innovative in your approach? Do you have a passion for creating systems and processes that drive growth, fiscal efficiencies, and operational excellence? Are you a strong communicator with the ability to create relationships with others at all levels? Do you thrive in an atmosphere that you are able to demonstrate your commitment to environmental responsibility? If this sounds like you, we encourage you to keep reading!

What Interchange Recycling offers:

• Salary: $88,000-$105,000 depending on experience
• Three weeks’ vacation
• Chamber benefits (extended health and dental coverage)
• Flexible schedule
• Beautiful downtown office location
• Parking, bus pass and/or bike storage provided

Our ideal Operations Manager brings the following:

• Post-secondary degree or diploma in Business Administration, Operations Management, or a related field.
• 3-5 years’ experience in operations management or similar role. Experience in the environmental industry is preferred.
• Strong leadership abilities with a track record of successfully managing and developing teams.
• Demonstrated knowledge of relevant municipal, provincial, and national industry regulations.

These Skills and Abilities will help you thrive:

• Strong analytical and problem-solving skills, with a data-driven approach to decision making coupled with the ability to identify and resolve problems quickly and effectively.
• Exceptional communication and interpersonal skills with the ability to build relationships with internal and external stakeholders at all levels.
• Demonstrated ability to thrive in a dynamic and rapidly changing environment.
• Strong organizational and time management abilities, with a keen attention to detail.
• Proficiency in using operational tools, software, and systems.
• Experience working in a regulated industry is preferred.
• Familiarity of continuous improvement processes is preferred.